Document the terms of a catering arrangement between a caterer and the client with a catering contract.
Updated May 23, 2024
Written by Sara Hostelley | Reviewed by Brooke Davis
A catering contract is a legal agreement between a catering service provider and a client. It outlines the terms and conditions under which the caterer will provide food and beverage services for an event hosted by the client.
The contract specifies various details about the service, ensuring both parties have clear expectations and mutual obligations. This ensures your legal rights as a caterer and helps reduce customer disagreements.
A caterer is a company or person that provides clients with food and drink services. They are commonly used to arrange food preparation, delivery, and presentation at social events and other gatherings, such as weddings, company gatherings, birthdays, and BBQs.
There are many benefits of using a catering contract. It can give you benefits such as:
Every caterer should write an agreement to receive these and other benefits. Remember to use a catering invoice to request payment for your services.
There are specific essential terms you need to include in every catering contract, including:
The catering agreement should include the date it was signed and the state in which it was signed. This is important if there is ever a legal dispute over the contract.
Include names and other contact information in the contract, including:
A written catering agreement should include a detailed list of what is involved with the job. It should outline:
Many caterers miss critical legal protections because they do not know what to add to their agreements. A customizable service contract includes provisions that protect your legal rights.
A written service contract is not legally binding without signatures. It should have a section for the printed and signed names of the parties.
The printable catering contract sample below can help you build a written agreement. You can download our free template in PDF or Word format:
The first step involves understanding the context of your event.
Once you have a clear picture of your event format, it’s time to estimate the number of guests. A good rule of thumb is to add a 10-15% buffer to your confirmed headcount.
It is time to decide menus and portions based on the type of the event.
Many caterers can provide valuable insights and portion recommendations based on their experience and your specific menu selections.
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The document above is a sample. Please note that the language you see here may change depending on your answers to the document questionnaire.
